FREE TEMPLATE · SOUTH AFRICA
Free mechanic invoice and quote template.
Workshops invoice for parts and labour against a specific vehicle. This template has the lines customers and insurers expect. Edit the sample below, add your logo, switch between quote and invoice, then create a PDF.
Bill to
| Description | Qty | Rate (R) | Amount | Remove |
|---|---|---|---|---|
| R 1 450,00 | ||||
| R 980,00 | ||||
| R 2 650,00 | ||||
| R 450,00 |
Banking details
- Subtotal
- R 5 530,00
- Tax
- R 0,00
- Total
- R 5 530,00
Example prices only. Your PDF is created on this device: nothing you type, and no logo, is saved, sent or uploaded.
What your invoice should include
- Your business name, contact details and, if VAT-registered, your VAT number
- Your customer’s name and the job address
- A quote or invoice number and the date
- Each item of labour and materials, with quantity and price
- The total due, the payment due date and how to pay
Tips for mechanic invoices
- Put the vehicle registration, make and odometer reading at the top of every invoice.
- List parts and labour separately. It is what customers and insurers check.
- Ask the customer to approve the quote before extra work. It prevents disputes when they collect the car.
Questions
What should a mechanic’s invoice include?
The vehicle registration and odometer reading, the parts fitted, the labour, and your business and customer details.
Can I invoice an insurance company for repairs?
Yes. Include the claim number and a full breakdown of parts and labour.
Is this template free?
Yes. Edit it and create a PDF as often as you like. When you want to send quotes and invoices by email or WhatsApp and get paid online, VumaBill has a free plan.