Make it yours
Create your company and add your logo, business and banking details.
QUOTES, INVOICES AND PAYMENTS.
Less admin.
More time for
your business.
Send professional quotes. Turn work into invoices. Give customers an easy way to pay.
No account needed for the preview. Create your account and get 21 days of Growth free, no card needed.
VumaBillTRY IT · NO SIGN-UP
ILLUSTRATIVE DEMO
A quote that means business.
Make this example yours
Your businessQUOTE · SAMPLE
Prepared for Mokoena Studio
Design services2 × R 750,00
R 1 500,00Total · no VAT in this exampleR 1 500,00
Start with a clear quote your customer can review.
Sample only. Nothing is sent, saved or charged. Your edits stay in this preview.
ONE SIMPLE FLOWQuoteInvoiceRecord paymentStay on top
ONE JOB. THE WHOLE PICTURE.
More than one quote?
Keep it all in one project.
From the first estimate to the final invoice, group every document under the job it belongs to. See what’s been billed, paid and still outstanding without piecing it together yourself.
- Multiple quotes and invoices, one project.
- Project totals and allocated payments at a glance.
- Every document still easy to find and open.
Included in Growth and Business.
PROJECT WORKSPACEActive
Seabreeze studio refreshPRJ-024 · Seabreeze Creative
InvoicedR12,000
Payments allocatedR9,000
OutstandingR3,000
Quotes 3
Q-041 · Concept designInvoicedR4,000
Q-046 · Studio fit-outInvoicedR8,000
Q-052 · Extra signageDraftR2,000
Invoices 2
INV-031 · Concept designPaidR4,000
INV-038 · Studio fit-outR5,000 paid · R3,000 dueR8,000
One project Every related document
LESS ADMIN. MORE POSSIBILITY.
The tools to run
your next chapter.
From the first quote to the bigger picture.
Find what your business needs.
Quotes & invoices
Your work. Your brand.
Create professional documents that look like your business.
Explore featureOnline payments
Make it easy to get paid.
Let customers pay straight from their invoice, on every plan.
Explore featureProject billing
One job. Every document.
Group quotes, invoices and payment totals in one project.
Explore featureRecurring invoices
Set the rhythm. Save time.
Schedule repeat billing and review drafts before sending.
Explore featureBusiness reports
See what needs attention.
Follow overdue balances, top customers and sales trends.
Explore featureTeams & companies
Bring your people together.
Share the work while keeping each company’s records separate.
Explore featureFROM “LET’S DO THIS” TO DONE.
Three steps to your first invoice.
Put your work on paper
Add a customer, prepare a quote and turn agreed work into an invoice.
Keep things moving
Record payments, check balances and give customers clear statements.
WHATSAPP SHARING
Your next invoice.
One conversation away.
Share quotes and invoices where your customers already chat. VumaBill prepares the message and document link. You review it, open WhatsApp and press Send.
- Works with personal or Business WhatsApp.
- Share a PDF snapshot with a link that expires after 7 days.
Included in Basic, Growth and Business. Not included in Free.
Seabreeze CreativeCustomer conversation
Thanks! Please send through the invoice.
Hi! Here’s your invoice for the studio refresh.
Invoice INV-038View invoice PDF · Document link
Let me know if you have any questions.
ROOM TO START. SPACE TO GROW.
Simple plans. Big possibilities.
Every new account starts with 21 days of Growth, free and with no card. After that, stay on Free or pick the plan that fits.
2 months on us.Get 2 months free when you pay annually.
Paid plans: R250 / extra user / year · Basic max. 3 users
Free
A simple start for your first customers.
R0/ month
No subscription charge
A small allowance to get started
1 user included · 1 max. · 1 companyGet started free View plan details- Online customer payments
- 5 customers · 10 catalogue entries
- 5 quotes & 5 invoices / month
- Payments, statements & credit notes
- Your logo + VumaBill footer
Basic
Everything you need to invoice confidently.
R40.83/ month equivalent
R490 billed annually upfront
Save R98 per year · 16.7%
1 user included · 3 max. · 1 companyStart with Basic View plan details- Unlimited customers & catalogue
- Unlimited quotes & invoices
- Recurring invoices & basic reports
- WhatsApp quote & invoice sharing
- Attachments · No VumaBill footer
FOR GROWING BUSINESSES
Growth
A shared workspace for a growing team.
R82.50/ month equivalent
R990 billed annually upfront
Save R198 per year · 16.7%
3 users included · 1 companyStart with Growth View plan details- Everything in Basic
- Project-linked quotes & invoices
- Quote imports
- Detailed reports & CSV/PDF exports
Business
More people. More businesses. One plan.
R124.17/ month equivalent
R1 490 billed annually upfront
Save R298 per year · 16.7%
6 users included · Up to 3 companiesStart with Business View plan details- Everything in Growth
- Up to 3 company workspaces
- Separate company records
- Switch companies with one login
Prices include your selected extra users. AI is an optional, separate purchase. Prices are in South African rand. Automatic renewal requires agreement at checkout.
YOUR AI BUSINESS ASSISTANT
Meet Vumi.
Turn your numbers into useful next steps.
25 free credits and 10 minutes of talk time per company · Once-off trial
R29/monthper company
orR290/yearper company · Paid upfront
200 credits + 60 talk minutes/month with the optional VumaBill AI bolt-on.
Type: 1 credit per answer. Talk time is separate: 10 trial minutes or 60 minutes each paid month.
Annual AI requires an annual main plan. Annual customers can also choose monthly AI.
Try it on every plan. Buy in-app on a paid plan when ready. No AI charge at main checkout or automatic trial conversion.
Subscribe to VumiThe full picture, whenever you need it.
Find your fit.
Base package prices and allowances. Extra users are priced separately. ✓ Included · — Not included.
On a small screen, swipe across the table to compare every plan.
| Features & allowances | Free | Basic | Growth | Business |
|---|---|---|---|---|
| Pricing & allowances | ||||
| Monthly billing | R0/month | R49/month | R99/month | R149/month |
| Annual billing — paid upfront | R0/year | R490/year | R990/year | R1 490/year |
| Monthly equivalent on annual billing | R0.00 | R40.83 | R82.50 | R124.17 |
| Users included | 1 | 1 | 3 | 6 |
| Maximum users | 1 | 3 | No limit | No limit |
| Additional users | Upgrade required | Up to 2 extra | Available | Available |
| Monthly price per additional user | — | R25 | R25 | R25 |
| Annual price per additional user | — | R250 | R250 | R250 |
| Companies included | 1 | 1 | 1 | 3 |
| Customers | 5 | Unlimited | Unlimited | Unlimited |
| Catalogue items & services combined | 10 | Unlimited | Unlimited | Unlimited |
| New quotes | 5/month | Unlimited | Unlimited | Unlimited |
| New invoices | 5/month | Unlimited | Unlimited | Unlimited |
| Quotes & invoices | ||||
| Product/service codes, units & saved rates | Included | Included | Included | Included |
| Quote-to-invoice conversion | Included | Included | Included | Included |
| Standalone invoices | Included | Included | Included | Included |
| Quote expiry dates | Included | Included | Included | Included |
| Discounts & deposit requirements | Included | Included | Included | Included |
| Customer PO/reference numbers | Included | Included | Included | Included |
| Payment terms & customer notes | Included | Included | Included | Included |
| Private internal notes | Included | Included | Included | Included |
| Company logo & banking details | Included | Included | Included | Included |
| VAT settings | Included | Included | Included | Included |
| PDF previews & downloads | Included | Included | Included | Included |
| “Made with VumaBill” document footer | Required | Removed | Removed | Removed |
| Supporting document attachments | Not included | Included | Included | Included |
| Payments & customer records | ||||
| Online customer payments | Not included | Included | Included | Included |
| VumaBill payment fee | Not applicable | 1% of payment total | 1% of payment total | 1% of payment total |
| Payment-processing fees | Not applicable | Additional | Additional | Additional |
| Payment recording | Included | Included | Included | Included |
| Allocate payments across invoices | Included | Included | Included | Included |
| Outstanding customer balances | Included | Included | Included | Included |
| Customer statements | Included | Included | Included | Included |
| Credit notes | Included | Included | Included | Included |
| Record refunds already paid | Included | Included | Included | Included |
| Access existing records after reaching limits | Included | Included | Included | Included |
| Basic data export | Included | Included | Included | Included |
| Automation & email | ||||
| WhatsApp quote & invoice sharing | Not included | Included | Included | Included |
| Recurring invoices | Not included | Included | Included | Included |
| Review recurring drafts before sending | Not included | Included | Included | Included |
| Email quotes & invoices | Included | Included | Included | Included |
| Email sending history | Included | Included | Included | Included |
| Automatic payment reminders | Included | Included | Included | Included |
| Projects & reporting | ||||
| Basic dashboard | Balances only | Included | Included | Included |
| Basic reports | Not included | Included | Included | Included |
| Project-linked quotes & invoices | Not included | Not included | Included | Included |
| Quote imports | Not included | Not included | Included | Included |
| Aged-debt & overdue invoice reports | Not included | Not included | Included | Included |
| Quote acceptance & performance reports | Not included | Not included | Included | Included |
| Top-customer reports | Not included | Not included | Included | Included |
| Best-selling items & services | Not included | Not included | Included | Included |
| Sales, VAT & payment trends | Not included | Not included | Included | Included |
| Detailed reporting with date filters | Not included | Not included | Included | Included |
| CSV report exports | Not included | Not included | Included | Included |
| PDF report exports | Not included | Not included | Included | Included |
| Team & company management | ||||
| Invite colleagues to the company workspace | Not included | With extra users | Included | Included |
| Owner/member access roles | Owner only | Included | Included | Included |
| Separate records & settings per company | 1 company | 1 company | 1 company | Up to 3 companies |
| Switch between included companies | Not included | Not included | Not included | Included |
| Vumi · VumaBill AI — optional per-company bolt-on | ||||
| One-time AI trial per company | 25 credits + 10 talk minutes | 25 credits + 10 talk minutes | 25 credits + 10 talk minutes | 25 credits + 10 talk minutes per company |
| Paid AI availability | Upgrade to a paid plan | Optional | Optional | Optional per company |
| Typed AI answer | 1 credit | 1 credit | 1 credit | 1 credit |
| Separate talk time per monthly AI subscription | 10-minute one-time trial | 60 minutes | 60 minutes | 60 minutes per company |
| Monthly AI price per company | — | R29 | R29 | R29 |
| Annual AI price per company — annual main plan required | — | R290 | R290 | R290 |
| Monthly credits per AI subscription | Trial only | 200 | 200 | 200 per company |
| AI summaries, business questions & writing assistance | 25-credit and 10-minute trial | Trial, then AI bolt-on | Trial, then AI bolt-on | Trial, then AI bolt-on |
| AI purchase | Upgrade after trial | In-app after trial | In-app after trial | In-app per company after trial |
Free includes 10 catalogue entries combined across items and services. Its monthly quote and invoice limits apply to new documents. Existing records, payment recording and financial corrections remain accessible when creation limits are reached.
Business includes six distinct users shared across up to three companies. A person counts once within that subscription.
Every plan includes payment recording, statements, credit notes and refund records.
A LITTLE MORE CLARITY.
Good questions.
Straight answers.
What can I do for free?+
Every new account gets 21 days of the Growth plan free, with no card needed. After that the Free plan keeps you going with 1 user, 1 company, 5 customers and 10 catalogue entries. Create 5 quotes and 5 invoices each month and try Vumi with 25 one-time credits. Customers can pay you online on every plan, Free included.
Can I add people or companies?+
Basic supports up to 3 users. Growth includes 3 and Business includes 6 across up to 3 companies. Extra users cost R25/month or R250/year.
How does annual billing work?+
Pay upfront for 12 months at the price of 10. The discount also applies to extra users. Monthly equivalents are shown on the pricing cards.
What happens when I reach a Free limit?+
Upgrade or wait for monthly document allowances to reset. Existing records, payment recording, corrections and basic exports remain accessible.
Built around real businesses. Including yours.
Missing something that would make your work easier? Tell us.
KEEP BUSINESS MOVING.
