TAKE A CLOSER LOOK
Less chasing paperwork.
More running your business.
Explore the tools that take you from your first quote to your next payment, with clear records and useful insights along the way.
Find your plan01 / QUOTES & INVOICES
From a good first impression to a paid invoice.
Put your brand on every document and carry agreed work through to invoicing without starting again.
- Create branded quotes and standalone invoices with your company logo, business details and banking information.
- Convert quotes to invoices; set expiry dates, payment terms, customer references, discounts and deposit requirements.
- Use saved items and services, units and rates. Add customer-facing notes and keep private notes for your team.
- Preview and download PDFs. Paid plans add supporting attachments and remove the VumaBill document footer.
Every plan · Monthly document limits on Free
Bill to: Greenline Projects
Subtotal R6,000.00
VAT (15%) R900.00
Total R6,900.00
02 / CUSTOMERS & CATALOGUE
Enter it once. Keep business moving.
Keep the people you bill and the work you sell organised in one company workspace.
- Maintain customer contact and billing details for use across quotes, invoices and statements.
- Build a catalogue of products, services or both, with reusable codes, units and saved rates.
- Review outstanding customer balances and use the same customer records when recording payments.
- Paid plans provide unlimited customers and catalogue entries.
Every plan · Free: 5 customers and 10 catalogue entries
03 / PAYMENTS & BALANCES
Make it easier to pay. Easier to reconcile.
Give customers a direct online payment option and keep a clear record of what has been paid and what remains.
- Customers can pay online directly through VumaBill.
- Record customer payments and allocate them across invoices to maintain outstanding balances.
- Generate customer statements, issue credit notes and record refunds you have already paid.
- Keep access to existing records, payment recording and financial corrections when a Free creation allowance is reached.
Online customer payments included on every plan
Online payments carry a 1% VumaBill fee on the payment total, plus separate payment-processing fees. Refund records document money returned outside VumaBill.
04 / RECURRING BILLING & EMAIL
Give repeat business a reliable rhythm.
Spend less time rebuilding regular invoices and more time looking after the work behind them.
- Create recurring schedules from invoices, with weekly, monthly or yearly intervals.
- Choose to review recurring drafts before sending or use automatic sending.
- Email quotes and invoices, follow sending history and use automatic payment reminders.
- Review schedule status, the next invoice date and links to the latest generated invoice.
Basic, Growth and Business
SALES
Recurring invoices
A reliable rhythm for your repeat business.
Monthly design retainer
Monthly · Review before sending
Next invoice · 1 OctoberWebsite maintenance
Monthly · Automatic sending
Next invoice · 1 October05 / PROJECTS & QUOTE IMPORTS
See the whole job, not just one document.
Bring related work together so it is easier to follow from estimate through delivery and billing.
- Group customer quotes and invoices under projects while keeping individual documents accessible.
- Use project overviews to follow related work and review work in progress.
- Import quotes to bring existing work into the quoting workflow.
- Keep project grouping optional when a straightforward quote or invoice is all you need.
Growth and Business
06 / BUSINESS REPORTING
Know what is growing. Know what needs attention.
Turn the records you already keep into a clearer view of sales, collections and customer activity.
- Review sales, VAT and payment trends with date filters.
- Identify overdue invoices and aged debt so you can prioritise follow-ups.
- Explore top customers, best-selling items and services, and quote acceptance performance.
- Export detailed reports as CSV to continue your analysis outside VumaBill.
Basic reports on Basic · Detailed reports on Growth and Business
BUSINESS INSIGHTS
Reports
Sales performance · April–September
07 / TEAM & COMPANY WORKSPACES
One team. Clear company boundaries.
Give colleagues a shared place to work while keeping each business’s details and records separate.
- Invite colleagues into company workspaces with owner and member roles.
- Basic includes 1 user and supports up to 3; Growth includes 3 users; Business includes 6 distinct users across its companies.
- Add users above your included allowance for R25 per month or R250 per year.
- Business lets you switch between up to 3 company workspaces with one login. A person counts once within that subscription.
Paid plans · Business includes up to 3 companies
08 / BUSINESS SETTINGS & SUPPORT
Make the workspace yours.
Set up the details that make every quote, invoice and customer interaction feel like your business.
- Manage company branding, business and banking details, VAT settings and document preferences.
- Choose products, services or both to suit how you trade.
- Use the in-app help centre for practical guides, and send support requests or improvement suggestions.
- Track your support conversations and replies in one place.
Company setup on every plan
YOUR AI BUSINESS ASSISTANT
Meet Vumi.
A little clarity for your business.
Ask Vumi questions about your business, understand your reports and turn your invoice and payment data into useful insights.
“Which customers should I follow up with?”
- Plain-language business summaries and sales insights
- Overdue invoice priorities and payment outlooks
- Help drafting reminders and customer messages
Get to know Vumi. On us.
Every plan, including Free, starts with a one-time trial shared by the company’s users. Chat with Vumi and see your remaining credits inside the AI tool.
200 credits each month per subscribed company, shared by its users. Each company has its own subscription and credit allowance.
Keep working with Vumi through VumaBill AI, the optional bolt-on for Basic, Growth and Business. Monthly plans can add monthly AI. Annual plans can choose monthly or annual AI.
When your trial credits run out, your company owner is prompted to buy inside the app. No AI charge at main subscription checkout. No automatic trial conversion.
A little more clarity with Vumi.
Ask about sales, invoices and payments, get plain-language summaries, identify follow-up priorities and draft customer messages. Each company starts with 10 free credits, shared by its users.
VumaBill AI is the optional per-company subscription for continued access. Business customers activate it separately for each company. Standard reporting stays in your main plan; AI adds conversational questions and explanations.
Read the pricing and AI FAQsTHE DETAILS, WHEN YOU NEED THEM
Your questions answered.
Who is Vumi?
Vumi is your VumaBill AI business assistant. Ask Vumi about your sales, invoices and payments, get plain-language business summaries, or get help drafting customer messages. Every company gets 10 free credits to try Vumi. VumaBill AI is the optional paid bolt-on that keeps Vumi available after the trial.
How does the VumaBill AI trial work?
Every company gets 10 free AI credits once, including companies on Free. The credits are shared by that company’s users, and the AI tool shows the remaining balance. When they run out, the company owner is prompted to buy the optional AI bolt-on inside the app. AI is not charged at main subscription checkout, and the trial never converts automatically. Continuing with paid AI requires Basic, Growth or Business.
How is VumaBill AI billed?
AI costs R49 per month or R490 per year per company, with 200 credits each month on either billing option. A monthly VumaBill subscription allows monthly AI only. An annual VumaBill subscription allows either monthly or annual AI. Annual AI renews with the main subscription; when added partway through its term, the initial charge is prorated to that renewal date. Monthly AI can be cancelled separately and requires an active eligible VumaBill subscription.
Does Business include AI for all three companies?
Each company receives its own 10-credit trial. Paid AI is a separate bolt-on for each company you choose to activate. Enabling AI for all three companies requires three AI subscriptions: R147 per month, or R1,470 per year when eligible, in addition to your Business subscription. Company credit allowances are separate and cannot be pooled.
What is included in Free?
The Free package includes one user, one company, five customers and 10 catalogue entries combined across items and services. You can create five quotes and five invoices each month, record payments and issue statements and credit notes. Documents carry a small Made with VumaBill footer. Recurring invoices, attachments, detailed reports and team access require a paid plan.
What happens when I reach a Free limit?
Upgrade to create beyond the allowance, or wait for the next month for quote and invoice allowances to reset. Existing records, payment recording, financial corrections and basic data export remain accessible. Free allowances do not accumulate across months.
How does pricing work?
Our monthly packages include 1 user on Basic, 3 on Growth and 6 on Business. Additional users above the package allowance cost R25 per month each. Basic supports a maximum of 3 users in total (1 included and up to 2 additional users); teams of 4 or more need Growth or Business. For example, Growth with four users is R124 per month. Business includes up to 3 companies, with its user allowance shared across those companies; a person is counted once within that subscription.
Can I pay annually?
Yes. Annual billing gives you 12 months for the price of 10, saving 16.7% compared with paying monthly. Basic is R500, Growth R990 and Business R1,490 per year before extra users. Each extra user costs R250 per year instead of R300 across 12 monthly payments. The full annual amount is paid upfront; monthly equivalents are rounded for display.
Is VumaBill only for businesses that sell products?
No. Set up your company for items, services or both. Project grouping is optional, so you can use the workflow that fits your business.
Can customers pay directly through VumaBill?
Yes. Customers can pay directly through VumaBill on every tier, including Free.
What does it cost to accept a payment?
VumaBill charges 1% of the total payment amount before transaction fees are deducted. Payment-processing fees are additional and are not included in the 1%. For a R1,000 payment, the VumaBill fee is R10, plus payment-processing fees. The same rate applies to Free, Basic, Growth and Business. The annual billing discount applies to subscriptions and extra users, not payment fees.
Does VumaBill replace my accounting system?
VumaBill provides invoicing, billing and payment records. Customers can pay online directly through VumaBill. It does not provide a full accounting or payroll system. Refund records document money you have already returned outside VumaBill.
Can I manage more than one company?
Yes. One account can belong to multiple company workspaces, each with its own settings and records. Free, Basic and Growth each cover one company. Business covers up to three companies with a shared allowance of six distinct users. Additional companies beyond that bundle require a separate subscription.
Start small. Keep moving.
Start with Free, compare the packages and choose the tools your business needs.
Compare plans and featuresVumaBill supports invoicing, billing and payment records. It is not a full accounting or payroll system.
