FREE TEMPLATE · SOUTH AFRICA
Free cleaning services invoice and quote template.
Cleaning businesses invoice for regular visits, once-off deep cleans and extras. This template handles both, and VumaBill can send the regular invoices for you every month. Edit the sample below, add your logo, switch between quote and invoice, then create a PDF.
| Description | Qty | Rate (R) | Amount | Remove |
|---|---|---|---|---|
| R 5 200,00 | ||||
| R 1 850,00 | ||||
| R 900,00 | ||||
| R 450,00 |
- Subtotal
- R 8 400,00
- Tax
- R 0,00
- Total
- R 8 400,00
Example prices only. Your PDF is created on this device: nothing you type, and no logo, is saved, sent or uploaded.
What your invoice should include
- Your business name, contact details and, if VAT-registered, your VAT number
- Your customer’s name and the job address
- A quote or invoice number and the date
- Each item of labour and materials, with quantity and price
- The total due, the payment due date and how to pay
Tips for cleaning services invoices
- For regular clients, invoice monthly with the number of visits on one line.
- Charge consumables separately so price increases are easy to explain.
- Set the same due date every month. Regular clients pay regular invoices faster.
Questions
How do I invoice a monthly cleaning contract?
Send one invoice a month with the number of visits times your rate. In VumaBill you can set this up as a recurring invoice.
Should I charge for cleaning materials?
Either include them in your rate or show them as a separate line. Be consistent so clients can compare months.
Is this template free?
Yes. Edit it and create a PDF as often as you like. When you want to send quotes and invoices by email or WhatsApp and get paid online, VumaBill has a free plan.