FREE TEMPLATE · SOUTH AFRICA
Free catering invoice and quote template.
Catering quotes are priced per head, with extras like staff, hire items and travel. This template lays them out the way event clients expect. Edit the sample below, add your logo, switch between quote and invoice, then create a PDF.
| Description | Qty | Rate (R) | Amount | Remove |
|---|---|---|---|---|
| R 22 800,00 | ||||
| R 2 600,00 | ||||
| R 1 600,00 | ||||
| R 750,00 |
- Subtotal
- R 27 750,00
- Tax
- R 0,00
- Total
- R 27 750,00
Example prices only. Your PDF is created on this device: nothing you type, and no logo, is saved, sent or uploaded.
What your invoice should include
- Your business name, contact details and, if VAT-registered, your VAT number
- Your customer’s name and the job address
- A quote or invoice number and the date
- Each item of labour and materials, with quantity and price
- The total due, the payment due date and how to pay
Tips for catering invoices
- Quote per person, and state the minimum number of guests.
- Ask for a deposit to secure the date, and say when the final guest count is due.
- List hire items and staff separately. They are the first things clients ask about.
Questions
How much deposit should a caterer take?
Many caterers take 50% to secure the date and the balance a few days before the event. Put both dates on the quote.
How do I handle changes to the guest count?
Set a cut-off date for the final count in your quote, and invoice the final number after that date.
Is this template free?
Yes. Edit it and create a PDF as often as you like. When you want to send quotes and invoices by email or WhatsApp and get paid online, VumaBill has a free plan.